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At Wilson Kids Care, we believe our Vacation Care Program should be like a holiday for your chid. We have a variety of activities, excursions and incursions to the Service to support an engaging and exciting holiday period. Vacation Care operates between 6:30am and 6:00pm during school holiday and on pupil free days.
Please click the buttons above to access the program, menu, and Vacation Care permission form.
Vacation Care Fee Charges - Terms and Conditions of Enrolment
Vacation Care bookings open approximately 3 weeks prior to the upcoming school holiday period. Wilston Kids Care announces when the bookings open and the Program is released via email, message to Xplor Home app, and post to our Wilston Kids Care Facebook page. Booking requests sent through prior to this announcement will be automatically declined.
Please make sure you read all terms, conditions, and instructions below to find out how to book Vacation Care positions via our online booking system.
Vacation Care Fee Charges
The Vacation Care cancellation notice period is 14 days’ notice in writing (via email). No exceptions will be made as this forms part of the terms and conditions of (casual) bookings for Vacation Care. This also includes children who are away sick on the day and casual bookings made within the notice period.
By booking your child into Vacation Care you accept these terms and conditions. The daily fee charged includes Breakfast (6.30am-7.45am) and Lunch (12:00pm-1:00pm) which is prepared by Chef Lyndall on site.
All Snacks (Morning and Afternoon Tea) must be supplied by the parent/guardian. Fruit is on offer to children throughout the day if needed.
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Cancellation can only occur when - more than 14 days’ notice is given and the parent has emailed wkc.admin@wilstonpandc.org.au to cancel booking free of charge.
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Booking to be marked absent when - it has been less than 14 days’ notice. The parent will need to mark absent through the Xplor Home app and the booking will be charged.
If my child does not attend Vacation Care, will I be charged?
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If your child is unwell, please do not bring them to the Service during Vacation Care. We will unfortunately not be able to accept any sick children.
All notice periods apply.
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14 days written notice of a cancellation is required. If less than 14 days’ notice is given you will need to mark your child absent on Xplor and this will be charged as per the terms and conditions of enrolment. No exceptions will be made.
Booking Capacity
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Each day we can accommodate up to130 children a day during Vacation Care.
Code of Conduct (Parents/Guardians)
Our goal is always to work in partnership with all our precious families to deal with any matters that arise in Vacation Care and act as promptly as we can. However, we deserve to be treated with respect and dignity as we are dealing with many children each day whilst running the Service. When we need to speak with families, we need you to work in partnership with us. Raising voices and threatening staff will not be tolerated and is not the way to manage any concerns or grievances you may have.
The Code of Conduct (Parent and Guardian) Policy establishes a standard of conduct and behaviour to be followed by the parents, visitors and volunteers at the Service and defines how individuals must behave towards each other, towards the children at the Service, and the staff and management, at Wilston Kids Care.
To review this policy please visit the Service Parent Hub or contact a member of our Administration Team for assistance.
Children’s Belongings
All items your child brings to Vacation Care must be named. They are also the responsibility of the child, just like at School. Educators will remind children to put hats, jumpers, etc away in their bags when not using them. However, it is not the Educator’s responsibility to look after children’s belongings. This is something that they manage independently as primary school children.
If you need to check up on your child, please don't hesitate to call the WKC office on 07 3352 6753 or
0401 059 192.
IMPORTANT VACATION CARE & PUPIL FREE DAY REMINDERS
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Follow Wilston Kids Care on Facebook to find out when bookings open.
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WKC method of payment is Direct Debit via Debit Success. Bookings will not be accepted unless direct debit has been activated.
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Morning and afternoon tea is not provided. As it is a long day, please pack extra food/snacks. Some fruit is provided.
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Children should bring an alternative lunch should the provided menu not be suitable.
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Children must wear closed in shoes. Children are NOT to wear sandals or thongs.
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Children must wear a board brimmed hat and are encouraged to wear sun safe clothing. Sunscreen provided by WKC.
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It is suggested that all children bring a spare set of clothes. Some activities may be messy and we recommend children bring in an old set of clothes as WKC can't guarantee that stains can be removed. All precautions are taken eg. Art smocks, however, some activities we aren’t able to use these (as advised on program).
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Activities: Please note that all activities are subject to availability and children’s choice. We can't guarantee that all children will get to participate in or take home all craft/games/activities. However, there will always be planned and spontaneous activities on offer to all children.
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Please note charges vary depending on the day and activity. To view the charges for each day, click the Vacation Care Program button. The charges will be applied to your account as per normal.
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Menu Options Available: GF: Gluten Free DF: Dairy Free VEG: Vegetarian NF: Nut Free
Permission Forms
Any booked days that require permission forms (excursion or swimming days planned during Vacation Care) MUST be submitted the same time you make your booking.
If forms are not submitted, then children may not be able to attend this day and the booking may be rejected. Wilston Kid Care is unable to chase large numbers of outstanding permission forms if these are not submitted on time.
How to Book Vacation Care
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Open the Xplor Home app
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Click on the bookings tab.
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Click on the relevant day on the calendar.
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To add a booking click "(+) New" in the top right-hand corner and select 'Booking' in the pop up.
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Available sessions will be viewable for that day. Select the session you wish to book (i.e., Vacation Care, do not click request a space on this screen)
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Swipe down to bring the calendar back up.
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For multiple bookings, repeat the process above until all the sessions are selected.
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Once selected, click the pram icon in the top right-hand corner to move to the summary screen.
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The summary screen will display the name of the child, the sessions being booked at their price, time, and room. If these are incorrect, click the back arrow to correct selections. Once happy with the selections, click 'Request'.
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If the sessions have been booked successfully, the next screen will show a 'confirmed' status for the booking.
What if the Day I want is Fully Booked?
If a Vacation Care day is fully booked, the Xplor Home app will either not show it as an option or display "no space, a request will be sent." This means booking for that day is currently unavailable.
Please note that Wilston Kids Care does not manage a waitlist during the Vacation Care period. Families are encouraged to regularly check the app for any openings. It is the responsibility of the parent/guardian to monitor and manage bookings.
To avoid disappointment, we strongly recommend booking as early as possible.
External Students Enquiring about Enrolment at Wilston Kids Care - Vacation Care only
Priority of access for Vacation Care (school holidays) is given to children who attend Wilston State School, reflecting our role as a P&C-operated service located within the school community and our established relationships with the children, families and school.
Where places remain available, enquiries from children who attend other schools may also be considered on an individual basis. This consideration is based on the availability of places and our capacity at the relevant time to safely and appropriately support the individual child within our existing program. This includes considering the staffing available for that Vacation Care period, the facilities and resources available at our service, the nature and level of support required. WKC is a community-based OSHC service providing group-based care and is not a specialist or individualised care provider.
Accordingly, enrolment decisions for children who are not enrolled at Wilston State School are considered on an individual basis, taking into account each child’s circumstances, support requirements and our capacity to safely and appropriately provide the necessary care. Wilston State School students and their existing enrolment and care needs remain our highest priority when planning and facilitating vacation care.
Welcoming Our New Prep Students – Attendance at Vacation Care from the first week of January
Wilston Kids Care welcomes children who will be commencing Prep at Wilston State School in that school year in the January of the same year. We encourage families to consider enrolling their new Prep child in our January Vacation Care program, as it provides a wonderful opportunity for children to become familiar with their new surroundings before the school year officially begins.
Attending Vacation Care at WKC allows children to gradually build confidence in their new environment, become familiar with the school campus and begin forming friendships with other children who will be starting Prep alongside them. It can be a valuable opportunity for children to explore their new school community in a relaxed and play-based environment before the excitement and busyness of the first day of school.
During the January Vacation Care period, new Prep children often become familiar with important parts of their new environment, including where the toilets are, the names and locations of school buildings, the playgrounds and spaces they can access, and where they will attend during the school year. Most importantly, they have the opportunity to meet and play with other children from their future Prep cohort, helping them to develop a sense of belonging before formal schooling begins.
For many children, having already spent time at Wilston Kids Care and becoming familiar with the school environment can help make the transition into Prep feel more comfortable and less overwhelming. It is a great way to build confidence, independence and friendships while becoming part of the Wilston State School community before the first day of school
Any questions about Vacation Care, please contact our Administration Team (Claire, Daniella or Kaylee) via email at wkc.admin@wilstonpandc.org.au or call our office on (07) 3352 6753 or 0401 059 192.
